Scanning & Indexing

We capture, index and systematically store your documents.

Optimize the scanning, indexing and digital storage of your multi-channel documents with customized automation. Our document conversion services are centered around our Six Sigma process. The process starts with a business assessment that looks at your pain points and your current scanning and indexing workflow and identifies what needs to be captured and how. Our document conversion services optimize your own internal system or introduce intelligent cloud-based solutions to reconfigure your workflow as necessary to reduce costs and improve accuracy and compliance.

Key Benefits

Digitize only what you need

We work with you to develop a solution that converts only business-critical documents to digital, resulting in reduced costs and a strong ROI.

Increase accuracy

Our comprehensive process validates data, resulting in increased quality control and precision.

A few areas where scanning & indexing can help.

Electronic Medical Records

Substantial scanning is required to populate an EMR, and having a process that supports compliance is essential.

Accounts Payable

Some vendors simply won’t supply electronic invoices, making document conversion a timely process.

Mortgage Documents

Record keeping rules are a part of Dodd-Frank Act. Our solution helps you meet these stringent requirements.

Human Resources

Companies must keep all employee records, making HR a document-intensive department. Capturing this information enables you to find information when you need it.

Contract Management

Having all client and vendor contracts in a centralized repository is business-critical.

Real Estate Optimization

Moving to a new office or need to reclaim valuable real estate? Let us help you eliminate those boxes full of paper.

Six Sigma Process

As the leading enterprise document scanning and indexing services company, our data-driven approach and methodology help you capture efficiencies with intelligent technology and automated processes.

Indexing & Classification

Extract the right data based on your project needs. Using optical character recognition technology, we make your documents editable and searchable.

Customized Approach

As an independent provider, we advise you on whether to leverage your own internal system, utilize our cloud-based repository or work with a third-party for content optimization.

Quality Testing

At all phases of a project, we perform quality testing to check that each component of the document conversion project meets your standards.

How it works.

We leverage a Six Sigma process that starts with the development of a business assessment to demonstrate the efficiencies we will create. We, then, work with you to determine what needs to be captured and how.

Watch, download and learn.

Choose from a selection of videos and downloadable PDFs, designed to both educate and keep you informed.

See All Our Insights

Business Process Automation: Case Study

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Scanning: Solution Brief

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Record Digitization: Case Study

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Leverage synergies between our solutions.

As an independent provider, our integrated offerings drive maximum efficiency and savings. Recommended solutions include:

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Business Process Automation

Our experts work with you to automate the routing and processing of business-critical documents to increase speed, standardization and productivity, while reducing costs.

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On-site Staffing

Our staffing solutions offer engaged, well-trained employees who reflect your brand and integrate seamlessly into your office culture.

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Reception Services

Your receptionist is the initial, and sometimes only, point of contact between your organization and potential clients. Our reception services match employees who fit your brand culture, allowing them to integrate seamlessly into your organization.

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Our practice leaders dive deep into your business.

Dave Doucette

Vice President of Service Delivery & Document Communications

Dave Doucette has more than 25 years’ experience in document management and records management solutions, bringing a variety of experience in designing and delivering enterprise document and data capture solutions. He is CDIA+ certified in project management and implementation and BPM certified (AIIM designation) in business process and document management.

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We place your team’s productivity above all.

Our white-glove service provides dedicated support, so your team can focus on productivity. As part of this service Novitex offers:

Dedicated relationship managers
Strategic business reviews
Industry and trend updates
Continuous optimization

What does your business need?

Get started with specific, actionable recommendations that address the unique challenges of your enterprise.

Want to help revolutionize document outsourcing? Come Join Us

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